If you are preparing to apply for the funded traineeship in the Political, Press and Information Section at the EU Delegation to Kenya , it’s essential to complete the official application form correctly and professionally. Below is a clear, section-by-section guide to help you fill out the form with confidence and precision.
Before You Start
- Use a computer to fill in the form digitally. This ensures legibility and professionalism.
- Save the document using a clear filename , including your last name and the word “application” for easy reference.
- Stick to truthful and concise information . Do not embellish or over-explain in this form—save your reasoning and motivation for the cover letter.
1. Personal Information
- Last name (in CAPS), First name(s): Type your surname in uppercase letters, followed by your first name(s) as they appear in your official documents.
- Date of birth: Use the format DD/MM/YYYY.
- Nationality: State your official nationality, exactly as it appears in your passport or national ID.
2. Academic Qualification
In this section, you confirm that you meet the minimum academic requirements.
- University / City / Country: Provide the full name of the institution, including the city and country where it is based.
- Faculty / Subject: Mention your academic department and the specific subject area of your degree.
This proves that you hold at least a bachelor’s degree or its equivalent.
3. Eligibility Declarations
You must confirm that you meet the eligibility requirements listed:
- You are either an EU citizen, from a candidate country with an EU accession treaty, or from the host country (in this case, Kenya).
- You have not worked for EU institutions for more than six weeks .
- You have no more than one year of professional experience after completing your university degree.
- You have read and understood the eligibility criteria under Article 8 of Decision ADMIN(2017)28 .
Tick or mark each point to confirm your agreement.
4. Agreement to Submit Documents
If pre-selected, you agree to send copies of the following documents:
- Valid passport or national ID card
- Diploma(s) certifying your academic qualification
- Language certificate(s) (e.g., for English or French proficiency)
- Extract from your judicial record (a police clearance certificate)
- Medical certificate confirming fitness to work and no infectious diseases (issued by a general practitioner)
If selected for the traineeship, you further agree to provide:
- Proof of medical insurance
- Proof of pandemic-related and repatriation coverage if not a resident of the host country
This section outlines your commitment to submit required supporting documentation at different stages of the recruitment process.
5. Availability for Traineeship
- From / To: Indicate your availability period for the six-month traineeship. Use date format DD/MM/YYYY.
- The start date should match the traineeship start month (October 2025), and the end date should reflect a six-month commitment.
Make sure the timeline aligns with your academic or personal schedule, visa considerations, and potential relocation.
6. Finalization
- Application date: Enter the date on which you complete and submit the form.
- Signature: If you’re submitting the form electronically, you may either insert a digital signature or type your full name. If printing, sign the form by hand.
Attachments to Include
Your application package must contain:
- A completed application form
- A Europass CV (no other format is accepted)
- A motivation letter explaining your interest in the traineeship
Before submission, verify that:
- All required fields are completed accurately.
- Your attachments are clearly named and saved in acceptable formats (PDF or DOCX).
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The subject line in your email reads:
Funded Traineeship – Political, Press and Information Section
Submission Instructions
- Email your application to: [email protected]
- Deadline: 04/06/2025 at 12:00 PM (EAT)
- Late or incomplete applications will not be considered.
Additional Notes
- Proofread the form before submission to correct any typos or formatting errors.
- Do not include documents not requested at this stage.
- Maintain a copy of your submission and documents for your own records.
By following these steps carefully, you improve your chances of submitting a complete and professional application. Let the content be accurate, the format clear, and the tone consistent. A well-prepared form signals your seriousness and attention to detail—qualities that are highly valued in international diplomatic environments.
Download the application form below
application form .