If you are preparing to apply for the funded traineeship in the Political, Press and Information Section at the EU Delegation to Kenya, it’s essential to complete the official application form correctly and professionally. Below is a clear, section-by-section guide to help you fill out the form with confidence and precision.
Before You Start
- Use a computer to fill in the form digitally. This ensures legibility and professionalism.
- Save the document using a clear filename, including your last name and the word “application” for easy reference.
- Stick to truthful and concise information. Do not embellish or over-explain in this form—save your reasoning and motivation for the cover letter.
1. Personal Information
- Last name (in CAPS), First name(s): Type your surname in uppercase letters, followed by your first name(s) as they appear in your official documents.
- Date of birth: Use the format DD/MM/YYYY.
- Nationality: State your official nationality, exactly as it appears in your passport or national ID.
2. Academic Qualification
In this section, you confirm that you meet the minimum academic requirements.
- University / City / Country: Provide the full name of the institution, including the city and country where it is based.
- Faculty / Subject: Mention your academic department and the specific subject area of your degree.
This proves that you hold at least a bachelor’s degree or its equivalent.
3. Eligibility Declarations
You must confirm that you meet the eligibility requirements listed:
- You are either an EU citizen, from a candidate country with an EU accession treaty, or from the host country (in this case, Kenya).
- You have not worked for EU institutions for more than six weeks.
- You have no more than one year of professional experience after completing your university degree.
- You have read and understood the eligibility criteria under Article 8 of Decision ADMIN(2017)28.
Tick or mark each point to confirm your agreement.
4. Agreement to Submit Documents
If pre-selected, you agree to send copies of the following documents:
- Valid passport or national ID card
- Diploma(s) certifying your academic qualification
- Language certificate(s) (e.g., for English or French proficiency)
- Extract from your judicial record (a police clearance certificate)
- Medical certificate confirming fitness to work and no infectious diseases (issued by a general practitioner)
If selected for the traineeship, you further agree to provide:
- Proof of medical insurance
- Proof of pandemic-related and repatriation coverage if not a resident of the host country
This section outlines your commitment to submit required supporting documentation at different stages of the recruitment process.
5. Availability for Traineeship
- From / To: Indicate your availability period for the six-month traineeship. Use date format DD/MM/YYYY.
- The start date should match the traineeship start month (October 2025), and the end date should reflect a six-month commitment.
Make sure the timeline aligns with your academic or personal schedule, visa considerations, and potential relocation.
6. Finalization
- Application date: Enter the date on which you complete and submit the form.
- Signature: If you’re submitting the form electronically, you may either insert a digital signature or type your full name. If printing, sign the form by hand.
Attachments to Include
Your application package must contain:
- A completed application form
- A Europass CV (no other format is accepted)
- A motivation letter explaining your interest in the traineeship
Before submission, verify that:
- All required fields are completed accurately.
- Your attachments are clearly named and saved in acceptable formats (PDF or DOCX).
- The subject line in your email reads:
Funded Traineeship – Political, Press and Information Section
Submission Instructions
- Email your application to: eeasjobs-083@eeas.europa.eu
- Deadline: 04/06/2025 at 12:00 PM (EAT)
- Late or incomplete applications will not be considered.
Additional Notes
- Proofread the form before submission to correct any typos or formatting errors.
- Do not include documents not requested at this stage.
- Maintain a copy of your submission and documents for your own records.
By following these steps carefully, you improve your chances of submitting a complete and professional application. Let the content be accurate, the format clear, and the tone consistent. A well-prepared form signals your seriousness and attention to detail—qualities that are highly valued in international diplomatic environments.