Human Resource and Business Administration Intern
Job Type: Full TimeJob Category: Human Resource Closing Date: April 7th, 2025Location: Nairobi
Cytonn Asset Managers Limited (CAML) is a regulated Fund Manager by the Capital Markets Authority and the Retirement Benefits Authority. The company is also a licensed Real Estate Investment Trust (REIT) Manager under the Capital Markets Authority. Our objective is to offer superior risk-adjusted investment returns to our clients through investments in both the public and alternative investments markets. The fund manager provides Cytonn Money Market Fund (CMMF) (https://cytonn.com/asset-managers/money-market-fund), one of the high yielding money market funds in Kenya, which is fully automated for our retail investors.
CAML investors include global and local institutional investors, individual retail investors, and diaspora investors.
The company is seeking a motivated and detail-oriented individual to join the Human Resource, Corporate, and Administration Department as a Human Resource and Business Admin Intern. The successful candidate will provide essential support in various HR functions, office administration, and executive office assistance, contributing to the smooth operation of the company.
Responsibilities
- Maintain accurate and up-to-date staff files and records.
- Administer the leave tracking system and generate reports.
- Assist in the development and implementation of HR processes, policies, and related documentation.
- Support recruitment activities, including posting job advertisements, scheduling interviews, and assisting with onboarding processes
- Coordinate staff insurance records and liaise with insurance providers/brokers.
- Assist in the administration of staff benefits, programs, and events.
- Prepare HR reports and presentations as needed.
- Ensure data accuracy and confidentiality in the HR information systems.
- Oversee office operations and ensure a clean, organized, and efficient work environment.
- Monitor and manage office supplies, including inventory tracking, ordering, and vendor management.
- Receive, inspect, and manage incoming deliveries.
- Maintain the company’s asset register and track asset movement, ensuring proper documentation and approvals.
- Manage the company’s insurance register and support the renewal process.
- Review and recommend improvements to office operating practices.
- Maintain executives’ appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
- Screen and manage visitors to the corporate office.
- Handle internal and external communications for executives, including drafting correspondence and managing email.
- Coordinate and organize executive events and functions.
- Assist with the preparation of reports and documents for the executive team.
- Any other duties assigned from time to time
Requirements
- Must have achieved at least a C+ or equivalent in high school
- A diploma certificate in Business Admin/HR or related field;
- Be committed to succeeding in a team context;
- Excellent communication, influencing and interpersonal skills;
- High levels of energy and enthusiasm and ability to work long hours and under pressure to deliver timely solutions/deliverables.
- Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
- High level of attention to detail and accuracy.
- Demonstrated ability to work independently and as part of a team
Learning Opportunities
This position offers a valuable opportunity to develop comprehensive skills in Human Resources, Business Administration, and Executive Assistance within a dynamic organization. The role provides exposure to a wide range of functions and the chance to contribute to the overall success of the company.